Don't make the wrong choices when renting!
Renting event furniture is a smart and cost-effective way to ensure your event is both stylish and functional. Whether you’re planning a wedding, corporate event, birthday party, or any other special occasion, having the right furniture can make a significant difference. However, there are some common pitfalls that can turn a seamless rental experience into a stressful one. Here are some common mistakes to avoid when renting event furniture.
1. Not Measuring Your Space
One of the biggest mistakes you can make is not accurately measuring your event space. This can lead to renting furniture that either doesn’t fit or leaves too much empty space, making the venue look awkward. Always measure the dimensions of your event space and consider the layout to ensure everything fits perfectly. Don’t forget to account for walkways and areas where guests will gather.
2. Ignoring Your Guest List
Underestimating or overestimating the number of guests can result in either not having enough seating or wasting money on excess furniture. Confirm your guest list as early as possible and consider renting a few extra chairs and tables just in case. This ensures everyone has a place to sit and enjoy the event comfortably.
3. Forgetting About the Event Style
Choosing furniture that doesn’t match your event’s theme or style can create a disjointed look. Whether your event is elegant, rustic, modern, or casual, ensure the furniture complements the overall aesthetic. Discuss your vision with your rental company, and they can help you select pieces that enhance your event’s atmosphere.
4. Overlooking Comfort
While it’s important for the furniture to look good, it’s equally crucial for it to be comfortable. Uncomfortable chairs or awkward table heights can leave guests dissatisfied. Test the furniture beforehand if possible, or ask your rental company for recommendations on their most comfortable and popular pieces.
5. Skipping the Rental Agreement Details
Not thoroughly reading and understanding the rental agreement can lead to unexpected costs and issues. Pay close attention to the terms and conditions, including delivery fees, damage policies, and return deadlines. Clarify any uncertainties with the rental company before signing to ensure there are no surprises.
6. Forgetting About Extras
Small details like linens, chair covers, and lighting can make a big difference in the overall look of your event. Sometimes these items are overlooked in the planning process. Ask your rental company if they offer these extras or if they can recommend a vendor. Ensuring you have all the necessary accessories can save you from last-minute scrambles.
7. Not Having a Backup Plan
Unexpected issues can arise, such as bad weather for outdoor events or last-minute guest count changes. Always have a backup plan in place. This might include renting additional furniture or arranging for tent coverage. Being prepared for the unexpected ensures your event runs smoothly regardless of unforeseen circumstances.
Conclusion
Renting event furniture can simplify the planning process and elevate your event’s look and feel. By avoiding these common mistakes, you can ensure a seamless experience that leaves your guests impressed and comfortable. Remember to plan ahead, communicate clearly with your rental company, and consider every detail to make your event a resounding success.
At Total Tent Rental, we’re here to help you every step of the way. Contact us today to learn more about our rental options and how we can make your event truly unforgettable.
